Responsibilities of Town Administrator

The Town Administrator shall be responsible for the following– (a) preparing the detailed draft estimates of revenue and expenditure and presenting them to the mayor by the 30th of November of each year; (b) preparing promptly all applications for supplementary provisions as may be required and presenting them to the Mayor. (c) seeing that the accounts of the Council are properly maintained; (d) ensuring that the cash book and daily abstract are written up daily and that the monthly accounts are rendered to the Ministry of Local Government within 10 days of the end of each month; (e) ensuring that the policy of the Council is carried out; (f) ensuring that all arrangements for the assessment of revenue and taxes are effected promptly, reporting any delay in the procedures Town Councils 149 for assessment to the Mayor and to the Ministry of Local Government, and sending a copy of any such report to the Ministry of Finance and the Auditor General; (g) exercising supervision over the receipt of Council revenue to ensure its punctual collection, and immediately instituting legal proceedings in default of prompt payment of all revenue, dues and taxes; (h) bringing promptly to account in all relevant books under the proper heads and subheads of accounts, all money whether revenue or other receipts paid into the Council or accounted for to him; (i) exercising supervision over all the officers of the Council under him entrusted with the receipt or expenditure of Council money and taking precautions by the maintenance of efficient checks including surprise inspections against then occurrence of fraud, embezzlement or carelessness; (j) rendering to the mayor for the information of the Council a return of all arrears of revenue, dues and taxes due and not paid as at 31st March of the year by the 31st May. Copies of these returns shall be submitted to the Ministry of Local Government; Ministry of Finance and the Auditor General; (k) ensuring that no payment is made which is not covered by proper authority expressed or referred to on the voucher relating to it; (l) ensuring that no payment is made which does not comply with these Regulations; 150 Town Councils (m) keeping the Vote Control Book in such manner as he and the Auditor General shall determine; (n) bringing to account promptly in all relevant books of the Council all payments from Council funds; (o) reporting verified cases of carelessness or extravagance in writing to the Mayor and to the Ministry of Local Government, and sending copies of the report to the Ministry of Finance and the Auditor General; (p) rendering by the 31st May financial statements and annual accounts of the preceding year to the Auditor General who shall submit a copy of them after audit to the Minister of Finance, to the Minister of Local Government and to the Mayor for laying on the table of the Council; (q) producing his accounting and stores records for audit at any time and supplying such information as the Auditor General may require; (r) advising the Mayor when monies are being expended at a rate that may cause financial embarrassment to the Council; (s) ensuring that special grants given to the Council are used only for the purpose for which they are given. Town