Function and operation

(1) The Office shall receive, index, file, keep and, subject as mentioned in this Act, promptly publicize, and may otherwise publish in such manner as it believes will aid transparency, information provided or otherwise made available to it by persons pursuant to this Act, and shall establish and maintain efficient and readily auditable procedures and systems therefore. (2) The Minister shall, by Order subject to negative resolution, prescribe rules for orderly access by all persons to information in hard copy, and the provision or making of copies thereof, at the premises of the Office, including the opening hours of the Office, the time within which the information or copy is to be made available, and reasonable, cost reflective fees, and true and fair copies of those rules shall be posted by the Office on its web-site and otherwise be available in hard copy. 40 Management Fund (3) If the Head of the Office has reasonable grounds to believe that information which should have been provided to the Office has not been duly provided, he shall, in writing, request any person who reasonably appears to him to be a person who should have provided that information to the Office to so provide it or so much as has not been provided, and shall provide a copy of that request to the Independent Oversight Board. (4) If a person mentioned in subsection (3) of this section, does not provide the information requested to the Office within twenty-one days of the request, the Head of the Office shall report the matter in writing to the Independent Oversight Board, unless the person concerned has satisfied him that he is not a person who should have supplied the information concerned to the Office, and shall post on its web-site the name of the person concerned and the nature of the information which has not been (5) Actions of the Head of the Office under subsections (3) and (4) of this section shall be privileged and no person may bring any action as a consequence thereof, including for libel.