Duties of the Clerk of the Senate

(1) The Clerk of the Senate shall keep the Minutes of Proceedings of the Senate and of Committees of the whole Senate, and shall circulate copies thereof to the Senators as early as practicable and, if possible, on the day following each sitting (2) The Minutes shall record the names of Senators attending, all decisions of the Senate, and details of every division held, and shall be signed by the President. (3) In the case of divisions of the Senate or of a Committee of the whole Senate, the Minutes shall include the numbers voting for and against the question, the names of Senators so voting, and the names (and the number) of Senators who declined to vote on the question. (4) The Clerk shall prepare from day to day, and keep on the Table of the Senate and in the Clerk’s office, an Order Book showing all business appointed for any future day, and any Notices of Questions or Motions which have been set down for a future day whether for a day named or not. The Order Book shall be open to the inspection of Senators at all reasonable hours. 104 Belize Constitution (5) The Clerk shall cause to be printed and circulated to every Senator in respect of each sitting of the Senate an Order Paper setting out the business to be transacted at that sitting. (6) The Clerk shall be responsible for the custody of the votes, records, Bills and other documents laid before the Senate, which shall be open to inspection by Senators and other persons under such arrangements as may be sanctioned by the President. (7) It shall be the responsibility of the Clerk to provide every Select Committee of the Senate with a clerk and, if so required by the Committee, with a shorthand writer. (8) At the end of each Session, the Clerk shall cause to be prepared and placed in the records of the Senate a bound volume containing the Minutes of Proceedings of that Session, marked with all such corrections as the President may have directed to be made therein. (9) Where a Proclamation of the Governor-General under section 83 of the Belize Constitution, is published in the Gazette, the Clerk shall send to each Senator a copy of the Proclamation. (10) The Clerk shall be responsible, under the President for the administration of the office and the control and discipline of the officers of the Senate subordinate to him.