Records

(1) Every operator registered and licensed under these Regulations shall confidentially maintain, in respect of each child enrolled at the day care facility, the forms specified in subregulation (2) below for a period of five calendar years. (2) The forms referred to in subregulation (1) above areForm V. Schedule. (a) the statement of health of the child to be enrolled, as set out in Form V of the Schedule hereto; Form VII. Schedule. (b) the day care child enrolment form, as set out in Form VII of the Schedule hereto; Form VIII. Schedule. (c) the authorization form for the administration of medication to an enrolled child while at the day care facility, as set out in Form VIII of the Schedule hereto; Form IX. Schedule. (d) the authorization form for emergency health care for an enrolled child while at the day care facility, as set out in Form IX of the Schedule hereto; (e) the authorization form allowing certain individuals to drop-off and pick-up enrolled children at specified hours as set out in Form X of the Schedule hereto; and Form X. Schedule. (f) a field trip permission form, as set out in Form XI of the Schedule hereto, to be completed by an enrolled child’s parent whenever the child is participating in a field trip organized by the provider. Form XI. Schedule. (3) In addition to the records specified in subregulation (2) above, every operator shall also confidentially maintain for a period of five calendar years a statement of health of every provider, assistant and members of staff employed at the day care facility, in the form set out in Form VI of the Schedule hereto. Form VI. Schedule. 24 Social Service Agencies (4) Other records to be confidentially kept and maintained by an operator for a period of five calendar years shall include– (a) financial records relating to fees, tuition, operating costs, financial plans and other similar information; (b) daily attendance register for children, providers, assistants and members of staff; (c) staff records relating to health, reference letters for employment purposes, qualifications, and other similar information; and (d) menus and meals served at the day care facility. (5) An operator who fails to keep and maintain the records specified in this regulation, or who fails to keep such records in a manner which reflects current activities at the day care facility, or who fails to keep such records in an easily accessible place, commits an offence and is liable on summary conviction to imprisonment for a period not exceeding six months, or to a fine not exceeding five hundred dollars, or both such fine and period of imprisonment.