Secretary

(1) The committee shall appoint a Secretary and, unless the person so appointed is a member of the committee, shall have power to fix the remuneration for his services. (2) The Secretary, if a member of the committee, shall be unpaid. (3) No appointment made under paragraph (1) of this rule shall be valid and effective, and no remuneration fixed thereunder shall be payable or receivable, unless approved by the Registrar. Every such approval shall be communicated in writing by the Registrar to the committee. (4) In the event of failure on the part of the committee to appoint a Secretary, the Registrar shall appoint a Secretary, and unless the person so appointed is a member of the committee, the Registrar shall fix his remuneration. Every appointment made by the Registrar under this paragraph shall be valid and effective, and every remuneration fixed by the Registrar shall be payable and receivable, as if made or fixed by the committee. (5) The Secretary shall– (a) keep a correct record of all meetings of the registered society and of the committee, 23 conduct correspondence on behalf of the registered society, and carry out such other duties as may be assigned to him by the (b) be present at the office of the registered society during the hours of business as fixed from time to time by the committee; (c) record the whole of the financial transactions of the registered society in the books provided for that purpose; prepare the annual statement of accounts and balance sheet; have charge of documents, books and vouchers for payments and receipts on behalf of the registered society; (d) receive all monies due or payable to the registered society and issue receipts to the payer for same, make payments as authorised by the committee, obtaining the payee’s signature for same; (e) receive all applications for loans and bring them before the committee; prepare receipts and other documents, in the form prescribed, for signature by borrowers prior to their taking the loan sanctioned; (f) from monies collected by him on behalf of the registered society, deposit with the Treasurer all sums in excess of an amount to be fixed from time to time by the committee and obtain from him a receipt for same; and (g) issue a receipt when receiving money from the provided that the by-laws of a registered society may provide that any or all of the duties imposed upon the Secretary under subparagraphs (c), (d) and (e) of this paragraph may be assigned to the Treasurer. (6) Subject to the provisions of rules 43 (3) and 58 of these Rules the services of the Secretary, where he is not a member of the committee, may be determined by one month’s notice or on payment of one month’s remuneration in lieu of such notice. (7) The Secretary may resign his office by giving one month’s notice to the committee in writing. (8) On the occurrence of a vacancy in the office of the Secretary, the provisions of this rule shall apply mutatis mutandis to the filling of such vacancy.