Meetings of the Board and of Committees of the Board

(1) The Board of Directors shall meet as often as the business of the Board requires but not less frequently than once every month in the year. (2) The Chairperson, or in his absence the Deputy Chairperson, shall summon a special meeting of the Board within seven days of a requisition for that purpose addressed to him in writing by any four Directors. (3) A quorum for any meeting of the Board shall be two- thirds of the Directors, one of whom shall be the General (4) Decisions of the Board shall be by majority of the votes cast, provided that in any case in which the voting is equal, the decision shall be suspended until the next meeting, Provided further that if at the next meeting the voting is again equal on that issue, the person presiding shall have a second or casting vote in addition to his original vote. (5) The Board shall employ the services of an official or other member of the staff as secretary to the Board and the secretary shall ensure that records are kept of the Board’s acts and decisions. (6) In order to effectively carry out its functions and discharge its duties, it shall be lawful for the Board to establish or appoint Technical Committees made up of qualified persons charged with the duty of analysing, evaluating, investigating, commenting and reporting their findings to the Board on any area or areas referred to them by the Board. (7) On appointing or establishing a Committee under subsection (6) of this section, the Board shall, (a) appoint a Director of the Board, or some other suitably qualified person, to be Chairperson of the Committee; (b) clearly state in writing the names of all the Committee Members, the terms of reference of the Committee, and the period for which it is appointed; (c) clearly state in writing that the meetings of the Committee shall be governed by the same rules as those governing meetings of the Board, subject to any special rules that may be made by the Board in that behalf; (d) clearly state in writing that the Committee shall report its proceedings to the Board, and that the decisions of the Committee shall be subject to the approval of the Board.