Record of particulars

(1) Every company by whom a policy or a security is issued shall keep a record of the following particulars relative thereto and of any certificates issued in connection therewith– (a) full name and address of the person to whom the policy, security or certificate is issued; (b) in the case of a policy relating to a specified motor vehicle or to specified motor vehicles the index mark and registration number of each such motor vehicle; (c) the date on which the policy or security comes into force and the date on which it expires; (d) in the case of a policy, the conditions subject to which the persons or classes of persons specified in the policy will be indemnified; (e) in the case of a security, the conditions subject to which the undertaking given by the company under the will be implemented. 10 (2) Every such record shall be preserved for one year from the date of expiry of the policy or security. (3) Every municipal authority mentioned in subsection (6) of section 3 of the Act shall keep a record of the motor vehicles owned by them in respect of which a policy or a security has not been obtained, and of any certificate issued by them under these Regulations in respect of such motor vehicles, and of the withdrawal or destruction of any such certificates. (4) Any person, authority, or company by whom records of documents are required to be kept by these Regulations shall, without charge, furnish to the Commissioner of Police on request any particulars thereof. (5) Every company by whom a certificate of insurance or a certificate of security is issued, shall forthwith forward to the Transport Officer, a duplicate of such certificate. (6) For the purposes of this regulation, the expression “Transport Officer” means an officer appointed under section 3 of the Motor Vehicles and Road Traffic Act.