Retention of advance passenger information

(1) API shall be retained by the Director for a period of not less than three years from the date of travel of the applicable crew members or passengers. API. 42 (2) Subregulation (1) does not apply to– (a) API copied from the APIS into another security database system; (b) API required by the Director to be retained for a longer period for research or audit purposes. 43 SCHEDULE I (REGULATION 3(1)) ADVANCE PASSENGER INFORMATION 1. Data relating to the vessel voyage (Header Data): (a) Flight Identification (b) Vessel Identification Number (c) Vessel Name (d) Country of Registration (e) Owner (f) Agent (if applicable) (g) Call Sign (if applicable) (h) Scheduled Departure Date (i) Scheduled Departure Time (j) Scheduled Arrival Date (k) Scheduled Arrival Time (l) Last Place/Port of Call of Vessel (m) Place/Port of Vessel Initial Arrival (n) Subsequent Place/Port of Call within the country/territory of another CARICOM Member State 44 Immigration (o) Number of Persons on board 2. Data relating to each individual on board Vessel: (a) Official Travel Document Number (b) Issuing State or Organisation of the Official Travel Document (c) Official Travel Document Type (d) Expiration Date of Official Travel document (e) Surname/Given Name(s) (f) Nationality (g) Date of Birth (h) Gender (i) Place of Birth (j) Traveller's Status (k) Place/Port of Original Embarkation (1) Place/Port of Clearance (m) Place/Port of Onward Foreign Destination 3. Passenger Name Record (PNR Data (As available in the traveller's Passenger Name Record in the carrier's reservation System) (a) PNR record locator Immigration 45 (b) Date of reservation/issue of ticket (c) Date(s) of intended travel (d) Name(s) (e) Address and contact information (telephone number, e-mail address) (f) All forms of payment information, including billing address (g) Complete travel itinerary for specific PNR (h) Frequent flyer information (i) Travel agency /Travel agent (j) Travel status of passenger, including confirmations, check-in status, no show or go show information (k) Split/divided PNR information (l) General remarks (including all available information on unaccompanied minors under 18 years of age, such as name and gender of the minor, language(s) spoken, name and contact details of guardian on departure and relationship to the minor, name and contact details of guardian on arrival and relationship to the minor, departure and arrival agent) (m) Ticketing field information, including ticket number, date of ticket issuance 46 Immigration and one-way tickets, Automated Ticket Fare Quote fields (n) Seat number and other seat information (o) Code share information (P) All baggage information (q) Number and names of other travellers on PNR (r) Any Advance Passenger Information (API) data collected (s) All historical changes to the PNR listed in items (a) to (r) of this paragraph. 4. Additional Data Elements (a) Visa Number (if applicable) (b) Issue Date of the Visa (c) Place of Issuance of the Visa (d) Other Document Number used for Travel (if applicable) (e) Type of Other Document used for Travel (f) Primary Residence (g) Country of Primary Residence: Address City Immigration 47 State/Province/County Postal Code (h) Destination Address: Address City State/Province/County Postal Code 5. Data relating to the Reporting Party (a) Reporting Party Name (b) Reporting Party Telephone Number (c) Reporting Party Facsimile Number (d) Reporting Electronic Mail Address 48 Immigration SCHEDULE II (Regulation 5) TIME FRAME 1. In case of a Vessel that is an aircraft, no later than 40 minutes prior to departure from the last port of call. 2. In case of a vessel arriving from a state other that CARICOM Member State, no later than 24 hours prior to arrival. 3. In case of a vessel arriving from a CARICOM Member State, no later than 1 hour prior to the arrival of the vessel from the last port of call. 4. In the event of any changes to the flight/vessel header data or data relating to an individual on board, an updated API file is required prior to departure of the vessel. 5. In the case of a vessel departing from Belize, the API file is required forty (40) minutes prior to take-off or departure. MADE this 29th day of May, 2017. HON. BEVERLY WILLIAMS (Minister of State responsible for immigration) Ministry of Agriculture, Fisheries, Forestry, the Environment, Sustainable Development and Immigration