Forms, records, documents and retention

(1) All information required by these Regulations is to be placed on any form, record or document or in stored data in ink or other permanent form. (2) Whenever duplicate or triplicate copies are required of a form, record or document– (a) the original, duplicate and triplicate copies shall be colour coded and have the name, title or description of the operating Department receiving the copy, imprinted thereon; (b) if under these Regulations, forms, records, and documents are required to be inserted in a locked dispenser, the last copy shall remain in a continuous unbroken form in the dispenser; and Gaming Control 137 (c) if under these Regulations, forms or serial numbers of forms are required to be accounted for or copies of forms are required to be compared for agreement and exceptions noted, such exceptions shall be reported immediately in writing to the Internal Audit Department, of the Casino Licensee, and to the Board for investigation. (3) Unless otherwise specified in these Regulations or exempted by the Board, all forms, records, documents and stored data required to be prepared, maintained and controlled by these Regulations shall– (a) be in a form authorized by the Board; (b) have the name of the establishment and the title of the form, record, document and stored data imprinted or pre-printed thereon or therein; and (c) be located on the premises of the casino; (d) be retained for a period of at least six (6) years in a manner that assures reasonable accessibility to agents of the Board.