Procedure for collecting and recording cheques returned to the casino after deposit

(1) All dishonoured cheques returned by a Bank (“returned cheques”) after deposit shall be returned directly to, and controlled by the Collections Department. Copies of such cheques shall be forwarded to the Credit or Accounting Department, who shall maintain and control them. Employees of such departments shall have no incompatible functions. (2) In this Regulation the term “cheques” includes markers which have been converted into cheques. (3) No person other than a Casino employee who has no incompatible functions may engage in efforts to collect returned cheques except that a lawyer representing a Casino Licensee may bring action for such collection. (4) Continuous records of all returned cheques shall be maintained by the Accounting Department employees with no incompatible functions. Such records shall include at a minimum, the following– (a) the date of the cheque; 196 Gaming Control (b) the name and address of the drawer of the (c) the amount of the cheque; (d) the date the cheque was dishonoured; (e) the name credit number recorded on the cheque for personal cheques received or the marker serial number for markers; and (f) the date and amount of any collections received on the cheque after being returned by a bank. (5) A cheque dishonoured by a bank may be immediately redeposited if there is sufficient reason to believe the cheque will be honoured the second time. (6) Statements shall be sent to patrons by Collections Department employees with no incompatible functions immediately upon initial receipt of a returned cheque or immediately upon receipt of a cheque returned for a second time if the cheque was immediately redeposited pursuant to subregulation (5) above and on a quarterly basis thereafter until collection efforts are discontinued, and such statements shall include, but are not limited to, the following– (a) the name and address of the drawer; (b) the date of the cheque; (c) the amount of the cheque. (7) Patrons to whom statements are sent shall be advised of a return address and the Department to which replies shall be sent. Gaming Control 197 (8) Employees of the Collections Department with no incompatible functions shall receive directly and shall initially record all collections. (9) Copies of statements and other documents supporting collection efforts shall be maintained and controlled by Accounting Department employees. (10) After all reasonable collection efforts, returned cheques shall be written off and listings of such cheques shall be approved in writing by, at a minimum, the Chief Operating Officer and Chief Financial Officer and such cheques and listings shall be kept and controlled by Accounting Department employees. A continuous record of all written-off cheques shall be maintained by employees of the Accounting Department with no incompatible functions. The continuous record shall be adjusted for any subsequent collections.