Correspondence to National Assembly

When an Officer finds it necessary to address the National Assembly or the government for the purpose of obtaining information or instructions on any subject, his letter should not be confined to a mere report of the difficulty which has arisen. The subject should be formulated, if possible, in such a way to enable the National Assembly or the Government to make an immediate decision on the principles in issue. The Officer should therefore ensure that all aspects of the subject are fully explained, that the view of other Departments affected are obtained and recorded in his letter, that his own views and recommendations are clearly set out, and that attention is directed to the implications or consequences of any action which he may propose. Letters received from subordinates. departmental correspondence or other similar enclosures should not be forwarded when the gist of them can be embodied in the